Archive Finding Aids

Here are detailed file-by-file descriptions of the contents of specific fonds and/or links to scanned documents.

Thomas Hays' dairy farm, Carstairs, n.d.
Thomas Hays' dairy farm, Carstairs, n.d.
NC-4-1

Hays and Company Ltd. fonds

To view brief history of organization and summary of contents click here.

Table of Contents

Series 1 General correspondence. -- 1914-1926
Series 2 Hays Dairy correspondence. -- 1914-1918
Series 3 Animal registrations. -- 1920-1924
Series 4 Financial records. -- 1913-1923
Series 5 Business miscellaneous. -- 1913-1926
Series 6 Carstairs Hotel, Carstairs Red Cross Society, etc. -- 1913-1930

Inventory

Series 1 General correspondence. -- 1914-1926. -- 75 cm of textual records. -- the series consists of correspondence dealing primarily with the sale of Holstein cattle, but also with the ordering of dairy supplies and farm machinery, tuberculosis testing for cattle, job applications, agricultural exhibitions, memberships to milk producers organizations, and divident statements. -- The files are arranged in date order, and then alphabetically within the files by the name of the correspondent. Note: There are gaps in the dates.
M-7661-1145 Prospectus and memorandum of association. -- 1943. -- Includes lawyers' bills for dawing up, and list of shareholders.
M-7661-(1146-1149) General correspondence. -- March-November 1914
M-7661-(1150-1153) General correspondence. -- October 1915-March 1916. -- Includes circulars at the beginning of the file.
M-7661-1154 Job applications. -- 1916-1917
M-7661-(1155-1157) General correspondence. -- March-October 1917
M-7661-(1158-1161) General correspondence. -- February 1918-May 1919
M-7661-1162-1164) General correspondence. -- April-December 1919
M-7661-(1165-1167) General correspondence. -- August-October 1920
M-7661-1168-1170) General correspondence. -- October 1920-July 1921
M-7661-(1171-1173) General correspondence. -- July 1921-May 1922
M-7661-(1174-1176) General correspondence. -- April-December 1922
M-7661-(1177-1180) General correspondence. -- May 1923-March 1924
M-7661-(1181-1184) General correspondence. -- March-December 1924
M-7661-(1185-1187) General correspondence. -- December 1924-September 1925. -- Includes Hays and Company's presidential report.
M-7661-(1188-1190) General correspondence. -- September 1925-June 1926
Series 2 Hays Dairy correspondence. -- 1914-1918. -- 6 cm of textual records. -- The series consists of correspondence between Hays and Company and the retail dairy in Calgary, about accounts, milk and cream sales, cream cans for suppliers, various milk routes, job applications, cream testing, and the ordering of office supplies.
M-7661-1191 Hays Dairy correspondence. -- February-December 1914
M-7661-1192 Hays Dairy correspondence. -- January-June 1915
M-7661-1193 Hays Dairy correspondence. -- July-December 1915
M-7661-1194 Hays Dairy correspondence. -- January-June 1916
M-7661-1195 Hays Dairy correspondence. -- July 1916-February 1917
M-7661-1196 Hays Dairy correspondence. -- March 1917-Juanary 1918
Series 3 Animal registrations. -- 1920-1924. -- 4 cm of textual records. -- The series consists of correspondence dealing primarily with the applications for, and registration of, pedigrees for the Hays Holstein herd. Details are given of sires, dams, birthdates, tuberculin test results, etc. for individual animals. -- The files are arranged alphabetically by the name of the correspondent.
M-7661-1197 Animal registrations. -- 1920-1924. -- A-F
M-7661-1198 Animal registrations. -- 1920-1924. --G-J
M-7661-1199 Animal registrations. -- 1920-1924. --K-Z
Series 4 Financial records. -- 1913-1923. -- 25 cm of textual records. -- 18 volumes. -- The series consists of financial records for both the dairy farm and Hays Dairy (the retail operation). Includes auditors reports, bank books, various cashbooks and journals, and customer accounts.
  Financial records - Hays and Company
M-7661-1200 Auditors report. -- 1914
M-7661-1201 Auditors report. -- 1915
M-7661-1202 Auditors report. -- 1916
M-7661-1203 Auditors report. -- 1917
M-7661-1204 Auditors report. -- 1918
M-7661-1205 Statements of wages. -- 1913-1918. -- Includes wages for the retail dairy.
M-7661-1206 Bank pass books. -- 1913-1923. -- 5 items. -- For Merchants' Bank of Canada, Carstairs branch.
M-7661-1207 Balance of accounts. -- 1916-1918, 1921
M-7661-1208 Tax assessment notices. -- 1913-1917. -- From the Rural Municipality of Rosebud No. 280.
M-7661-vol.6 Hays and Company journal. -- March 1, 1913-February 28, 1915
M-7661-vol.7 Hays and Company journal. -- March 1, 1915-December 31, 1918
M-7661-vol.8 Hays and Company journal. -- January 1, 1919-October 31, 1921. -- Includes employee's wage roll (1920) on page 75.
M-7661-vol.9 Hays and Company ledger. -- 1913-1914
  Financial records - Hays Dairy
M-7661-1211 Bank pass books. -- 1915-1918. -- For Merchant's Bank of Canada, Calgary and Carstairs accounts.
M-7661-1212 Balances of accounts. -- April 1916-February 1917
M-7661-1213 Daily cash reports. -- January 1-15, 1917. -- Consists of a sample of records kept re sales of milk, butter and cream on various delivery routes, number of tickets redeemed, new customers and lost customers.
M-7661-1214 Daily cash reports. -- January 16-31, 1917. -- Consists of a sample of records kept re sales of milk, butter and cream on various delivery routes, number of tickets redeemed, new customers and lost customers.
M-7661-vol.10 Hays Dairy cashbook. -- May 20, 1912-August 22, 1912
M-7661-vol.11 Hays Dairy cashbook. -- August 23, 1912-February 16, 1913
M-7661-vol.12 Hays Dairy cashbook. -- November 20, 1913-March 18, 1914
M-7661-vol.13 Hays Dairy journal. -- March 1, 1914-August 28, 1914
M-7661-vol.14 Hays Dairy journal. -- August 29, 1914-February 5, 1915
M-7661-vol.15 Hays Dairy journal. -- February 5, 1915-June 19, 1915
M-7661-vol.16 Hays Dairy journal. -- June 20, 1915-December 2, 1915
M-7661-vol.17 Hays Dairy journal. -- December 3, 1915-August 7, 1916
M-7661-vol.18 Hays Dairy journal. -- August 7, 1916-January 26, 1917
M-7661-vol.19 Hays Dairy journal. -- January 26, 1917-February 28, 1918
Note: Hays Dairy was taken over by United Dairies on March 1, 1918
M-7661-vol.20 Hays Dairy customer accounts. -- [ca. 1912]
M-7661-vol.21 Hays Dairy customer accounts. -- [ca. 1913]
M-7661-vol.22 Hays Dairy customer accounts. -- [ca. 1914]
M-7661-vol.23 Hays Dairy customer accounts. -- [ca. 1914]
Series 5 Business miscellaneous. -- 1913-1926. -- 6 cm of textual records. -- The series consists of milk and cream statistics, greeting cards, advertisement, etc.
M-7661-1209 Hays and Company miscellaneous. -- 1913-1918. -- Consists of Alberta Government Telephones (AGT) contract, bills from auditor, reports to Department of Agriculture, advertisement for milker, and shopping list.
M-7661-1210 Hay Dairy - Christmas greetings. -- 1913 and n.d. -- From the staff of proprietors of Hays Dairy to patrons.
M-7661-1215 Hays Dairy - Daily cream record. -- March 1916. -- Consists of a sample of records with name and address of shipper, amount and grade of cream.
M-7661-1216 Hays Dairy - Milk check books. -- 1918-1926. -- Consists of records of the amount of milk produced or purchased, amount used, amounte received at Calgary, etc.
M-7661-1217 Hays Dairy - Creamery account book. -- 1914. -- Consists of records of the amount of cream produced or purchased, butterfat content, amount made into butter, amount sold, etc. Also includes records of individual producers fro June 1914.
M-7661-1218 Hays Dairy - Butterfat tables. -- 1914
M-7661-1219 Royal Hotel bill for Hays Dairy dinner. -- 1916
Series 6 Miscellaneous records. -- 1913-1930. -- 6 cm of textual records. -- 2 volumes. -- The series consists of personal miscellany, and records of the Carstairs Hotel and the Carstairs Red Cross Society.
M-7661-1220 D.P. Hays and T.E. Hays - Personal. -- 1913-1917. -- Consists of notices and correspondence regarding magazine subscriptions and Knights of Columbus membership, correspondence re purchase of items for the Carstairs Catholic Church, and a circular regarding the French Wounded Emergency Fund.
M-7661-1221 Livestock certificate. -- 1912. -- In the name of Lindsay and Alfrey, Carstairs.
M-7661-1222 Niblock and Tull stock market reports. -- 1921
M-7661-1223 Carstairs Hotel. -- 1927-1930. -- Consists of an inventory of the hotel and correspondence re accounting books.
M-7661-vol.24 Carstairs Hotel journal. -- September 1, 1927-December 17, 1929
M-7661-vol.25 Carstairs Hotel ledger. -- 1927-1929
M-7661-1224 Carstairs Red Cross Society. -- 1918-1921. -- Consists of correspondence, membership rolls, annual reports, circulars, etc. D.P. Hays was on the exeutive.
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